Your privacy matters

At Vari Solutions Group, LLC, we are committed to protecting your privacy. This policy explains how we handle your personal and financial information with care, confidentiality, and appropriate safeguards. Your trust is our priority.

Privacy Policy for Vari Solutions Group, LLC

Effective Date: July 4, 2025

Vari Solutions Group, LLC (“we,” “our,” or “us”) is committed to protecting the privacy, confidentiality, and security of your personal and financial information. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you use our services, visit our website, or communicate with us.

1. Information We Collect

We collect information necessary to provide professional tax, accounting, payroll, business, and immigration document preparation assistance services. Information collected may include:

Personal Identification Information

Name, address, phone number, email address, date of birth, Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN), and other government-issued identification numbers.

Financial Information

Income, expenses, bank account information, business records, investment data, and other financial details required for tax preparation, accounting, bookkeeping, payroll, and related services.

Immigration Information

Information related to immigration history, visa status, family relationships, and supporting documentation required for immigration document preparation assistance.

Technical Information

IP address, browser type, operating system, and website usage data collected through cookies or similar technologies when you interact with our website.

2. How We Collect Information

We collect information through the following methods:

  • Directly from You: When you provide information via intake forms, consultations, emails, phone calls, text messages, or secure portals.

  • From Third Parties: With your authorization, we may receive information from financial institutions, employers, or government agencies such as the IRS or USCIS.

  • Automatically: Through website analytics tools and cookies used to improve functionality and user experience.

3. How We Use Your Information

Your information may be used to:

  • Provide requested tax, accounting, payroll, business, and immigration document preparation assistance

  • Prepare and submit tax returns and required government forms

  • Support payroll processing and compliance obligations

  • Maintain accurate financial records and reports

  • Communicate regarding services, appointments, and updates

  • Respond to inquiries and provide client support

  • Comply with legal, regulatory, and professional requirements

  • Improve our services and overall client experience

4. Disclosure of Your Information

We do not sell or rent personal information. Information may be disclosed only in the following circumstances:

  • With Your Consent: When you authorize sharing related to requested services

  • To Government Agencies: As required for tax filings or immigration submissions (e.g., IRS, state tax authorities, USCIS)

  • To Service Providers: Trusted third parties who assist in operations (such as secure portals or payment processors), subject to confidentiality obligations

  • Legal Obligations: When required by law, court order, or government regulation

  • Protection of Rights: To protect the rights, property, or safety of Vari Solutions Group, LLC, clients, or others

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect client information, including:

  • Secure document submission and storage systems

  • Encryption of sensitive data

  • Restricted access to authorized personnel

  • Regular system monitoring and updates

  • Staff training on confidentiality and data protection

While we take appropriate precautions, no system can guarantee absolute security.

Regulatory Compliance & Data Security

Vari Solutions Group, LLC maintains safeguards designed to comply with IRS data security requirements, the Gramm–Leach–Bliley Act (GLBA), and the Federal Trade Commission (FTC) Safeguards Rule.

IRS Data Security

We follow IRS guidelines intended to protect federal tax information and reduce the risk of identity theft, fraud, and unauthorized disclosure.

Gramm–Leach–Bliley Act (GLBA)

Nonpublic personal information (NPI) is protected and used only as permitted by law and solely for legitimate business purposes.

FTC Safeguards Rule

We maintain an information security program that includes risk assessment, restricted access controls, oversight of service providers, employee training, and ongoing evaluation of safeguards.

Incident Awareness & Response

In the event of a suspected or confirmed data security incident, we follow established procedures consistent with IRS and FTC guidance, including mitigation and applicable notifications.

6. Your Rights and Choices

You may have the right to:

  • Request access to personal information we maintain

  • Request correction of inaccurate or incomplete information

  • Withdraw consent for certain uses where applicable

Requests may be submitted using the contact information below.

7. Cookies and Website Analytics

Our website may use cookies or similar technologies to improve functionality and analyze site usage. You may adjust your browser settings to limit or disable cookies, though some features may be affected.

8. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be posted on our website with a revised effective date.

9. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Vari Solutions Group, LLC
📞 Phone: 513-330-8052
📧 Email: support@varitaxservice.com

Important Notice

Vari Solutions Group, LLC is not a law firm. Immigration services are limited to document preparation assistance only and do not include legal advice.